Management Assistant EUR University Library (0,8 - 1,0 fte)

As a management assistant at the Erasmus University Library (UL) you are the right hand of the director. You assist, plan and arrange work for the director and the management team (MT) so that they can focus on the main issues of the work. The management assistant works at the top of the organization and works independently, proactively and in a directive manner within his or her own range of tasks.

You are the first point of contact for the director and the MT in daily and operational tasks and have a wide range of responsibilities that vary from agenda management to communication to your own small projects.  You are in constant contact with the managers of the various departments within the UL.  Within your own projects you work closely with HR, Communications and Finance. You report on this to the director and report to the MT.

Areas of responsibility:

• Preparation and reporting of MT meetings and monitoring action lists;
• Administrative tasks and general secretarial tasks such as agenda management, mailbox management, correspondence and making presentations;
• Planning and organizing meetings, events, trips, gatherings, etc;
• Support and follow-up in recruitment processes;
• Planning, follow-up and implementation of service-wide communication;
• Accounting work (including handling invoice administration);
• Small projects such as organizing team outings, etc.;
• Stock management of office supplies;
• Welcoming visitors of MT members.

• Relevant HBO education supplemented with at least 5 years of work experience;
• Or a relevant MBO education supplemented with at least 10 years of work experience;
• Excellent communication skills in Dutch and English (level B2), oral and written, verbal and non-verbal;
• Analytical, systematic and problem-solving organizer with hands-on mentality;
• Loyal, honest, discreet, empathetic and diplomatic;
• Skilled in the latest presentation techniques and technological developments (cloud applications, mobile applications, CMS, tools for taking minutes, video conferencing, online meetings, etc.);
• Excellent knowledge of MS Office (Word, Excel, PowerPoint, Outlook).

We offer you an internationally oriented and varied job in an enthusiastic team, with excellent working conditions in accordance with the Collective Labour Agreement for Dutch Universities (CAO-NU).

The start date of this position is as soon as possible and you will be based at campus Woudestein in the University Library. This position is for 0,8 fte – 1,0 fte. The salary is dependent on your experience and knowledge and ranges from a minimum of € 3.218,- a maximum of € 4.298,- gross per month Scale 8 on a fulltime basis (38 hours), in accordance with the CAO-NU. The contract is entered into for the duration of one year.

Everything else we offer you, you can find below!

-        Everything you need for a good work-life balance: the option to work from home in consultation with your manager, 41 days of paid leave with a 40 hour contract, 8% holiday pay and an 8.3% end-of-year bonus, and a significant discount on a subscription for our on-campus sports centre!

-        Sustainable, inclusive and diverse work environment with an open culture, where you can be yourself and we pay attention to each other and to the world around us. Make the most of our bicycle budget, or join networks such as Young@EUR, FAME or QuEUR.

-        Time and space for your development in the broadest sense: development days and a personal career budget and free access to our university library.

-        Good pension with ABP that EUR contributes 2/3rds towards, discounts on various collective insurances with Zilveren Kruis Achmea, Loyalis, and Allianz, and compensation for travel, working from home and home internet use.

-        Are you currently combining your job with parenthood, or do you want to do so in the future? EUR offers partially paid parental leave and fully paid additional birth leave for partners, and our campus features a daycare (daycare not paid for by EUR).

Erasmus University Rotterdam (EUR) is an internationally oriented university with a strong social orientation in its education and research, as expressed in our mission ‘Creating positive societal impact’. EUR is home to 4.100 academics and professionals and almost 33.000 students from more than 140 countries. Everything we do, we do under the credo The Erasmian Way – Making Minds Matter. We’re global citizens, connecting, entrepreneurial, open-minded, and socially involved. These Erasmian Values function as our internal compass and create EUR’s distinctive and recognizable profile. From these values, with a broad perspective and with an eye for diversity, different backgrounds and opinions, our employees work closely together to solve societal challenges from the dynamic and cosmopolitan city of Rotterdam. Thanks to the high quality and positive societal impact of our research and education, EUR can compete with the top European universities. www.eur.nl.

As content manager of Erasmus University Rotterdam (EUR), the University Library (UL) supports students, teachers and researchers in creating and disseminating knowledge and in-depth knowledge.

All UL services are openly accessible and in this way we contribute to a positive social impact, not only in the academic environment but also beyond.

The UB has an open culture in which collaboration, working on the basis of trust and taking responsibility are important.

Staff Team

The staff team is a new team with 11 colleagues. At its core, the staff department is a transparent, approachable and visible support unit for all University Library employees. By bundling all staff activities at a tactical and operational level, the team contributes to empowering people and optimizing processes within the University Library as a whole.

Please submit your application, consisting of a motivation letter and CV, before the vacancy closing date.

The University Library works according to an anonymous application procedure. We attach great value to diversity and consider it important that characteristics such as age, origin and gender do not play a role in the selection procedure.

How does the anonymous application procedure work?

We would like to receive three documents:

1. A resume (please enter only your initials);

2. A motivation letter (ditto)

3. A separate document with the personal data.

Anonymizing the CV and the motivation letter means that name, age, gender (and any other personal data) are omitted.

The selection procedure consists of two interviews. Interviews are expected to be held in the weeks 12 and 13.

We look forward to receiving your application.

Persons of all gender identities or expressions, sexual orientations, religions, ethnicities, ages, neurodiversities, functional impairments, citizenships, or any other aspect are welcome to apply and join the EUR community.