As the University Library, we support the Maastricht University (UM) community in achieving their academic goals in research and education. Open Science is part of those goals. It is an international initiative that focuses on making research more transparent and impactful. UM has developed its own Open Science policy as a guideline to help researchers make their science more open. To this end, we team up with the Open Science Community Maastricht (OSCM), which consists of Open Science advocates across all UM faculties. Are you an enthusiastic and proactive Management Assistant who optimally supports our Open Science team to fulfil this promise? Then we are looking for you!

Job description
As a Management Assistant within the Open Science team of the University Library, you will have a versatile, varied job with various administrative, organisational and planning tasks within an inspiring international organisation. A job which suits you perfectly if you are highly service-oriented on the one hand, but also have a healthy dose of entrepreneurship and perseverance. With your work as a Management Assistant, you will contribute to the smooth functioning of the organisation by providing adequate secretarial and administrative support and the planning and organisation of various activities and events for academics within the Open Science Community Maastricht as well as support staff within the University Library.

You will be responsible for:

• Supporting the Open Science team through proactive and accurate administrative and organisational support;
• Drawing up and updating the planning of various services and (training) activities;
• Organising and coordinating meetings and events;
• Independent drafting and processing of correspondence (emails, letters, notes, reports);
• Preparing, organising and taking minutes of meetings and handling tasks arising from decisions taken (incl. monitoring deadlines and following up with relevant stakeholders to stay on track.

Job requirements
We are looking for you if you are proactive, well-organised, persistent, structured and accurate. You are good at setting priorities and have a friendly, firm personality. You take initiative, can handle a multitude of different tasks and monitor and anticipate processes within the Open Science team well. You are flexible, enjoy working independently, but also enjoy working together. In addition, you are able to learn and pick up things quickly, have a good sense of hospitality, a sense of humour and the ability to put things into perspective. Because the Open Science movement and the UM Library are very dynamic, we are looking for a builder. Someone who oversees processes, improves them and helps the Open Science team innovate along with the organisation and (inter)national developments.

Furthermore, you have:

• MBO+/HBO working and thinking level with an administrative/organisational background.
• Relevant work experience in a similar position.
• Affinity with academic research, preferably also with the Open Science movement (see https://www.maastrichtuniversity.nl/research/open-science).
• Excellent command of MS Office applications such as Outlook, Word, Excel, Powerpoint.
• Experience or affinity with website management.
• Excellent command of the Dutch and English languages, both oral and written.

What we offer
As a Management Assistant within the Open Science team of the University Library, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded in scale 7 according to UFO profile Management-/Office Assistant, job level 2, with corresponding salary based on experience ranging from €2693,00 and €3636,00 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• An employment contract for a period of 12 months with a scope of 0.6 FTE (22,8 hours per week, based on a fulltime employment of 38 hours per week). Upon proven suitability, the employment contract will be converted to an indefinite contract.
• At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model.
• As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students.
• Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.

The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here.

Maastricht University
Why work at Maastricht University?

At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here for more information about UM.

University Library
"Supporting your academic goals" is what the University Library stands for.

We maintain close ties with the academic world and play a crucial role within this community, essential for students, educators, and researchers in the digital transition. We contribute to the UM’s Open Science policy, an initiative to enhance the impact of academic research—by helping to make science and scholarship accessible and transparent.

The University Library is also continuously evolving, offering our professionals many opportunities to showcase their entrepreneurship and grow alongside. We accomplish this with a highly motivated and collegial team that values everyone's well-being. Will you be part of this team?

To find out more about the services and information we provide, watch the video or visit our website.

Curious?
Are you interested in this exciting position but still have questions? Feel free to contact Mariëlle Prevoo (Chief Open Science) via marielleprevoo@maastrichtuniversity.nl for more information.

Applying?
Or are you already convinced and ready to become our new Management Assistant? Apply now, no later than 5 August 2024, for this position.

Please upload your CV, motivation letter.

The first interviews preferably take place on 20 August. The second interviews will preferably be held on 29 August.

The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.