FASoS is looking for a temporary Secretary of the Board of Examiners (0,7 fte) to cover a maternity leave. The ideal candidate would start on 1 October 2024 for a 5-month period.

Job Description
Within our Office of Student Affairs you will provide optimal support to the Board of Examiners, from a governance-legal frame as well as in preparation of decision-making. You ensure the Board of Examiners can fulfill their legal tasks (including assuring the quality of examination) effectively and efficiently.

Tasks:

• You organize, prepare and record all meetings of the Board of Examiners and decisions made; communicate on, process and archive all decisions made by the Board of Examiners; and handle correspondence to and from the Board of Examiners. You contribute to the creation of reports and proposals of the BoE and make proposals for the modification of existing procedures and regulations.
• You support the BoE with their (legal) tasks like appointing responsible examiners, updating the Rules and Regulations and other internal documents, and auditing.
• You support the BoE in carrying out yearly focus points by providing administrative support, drafting evaluations and facilitating communication with internal and external stakeholders as necessary.
• You supervise and promote compliance with set procedures, regulations and agreements; you proactively propose updates and improvements in procedures and regulations.
• You monitor and actively influence the decision-making process in terms of processes and procedures and the implementation of the subsequent resolutions.

Competencies

• You act precisely, carefully and confidentially when performing work.
• You are detail oriented.
• You have advanced communication and writing skills;
• You survey your own work: setting goals and priorities. Planning the activities, time and resources needed; You are able to connect relevant stakeholders and act as a source of information (and ‘memory’) of and for the Board of Examiners.
• You set out ideas and information clearly in writing, taking relevant target groups into account, in such a way that the message is received and understood.
• You act and comply with existing values, principles and rules to the best of your knowledge.

Requirements

• Thinking and acting at academic level, by education and/or working experience;
• The official language at FASoS is English, therefore excellent language skills in English, both verbally and in writing, is required;
• You are independent and are able to work under pressure;
• You communicate clearly and professionally;
• A background or degree in Law will be considered an asset;
• You are capable of keeping overview of multiple dossiers and processes at the same time;
• You are sensitive to stakeholder interests;
• Act as a team player within the BoE where the job position is available.

What we offer
As Interim Secretary of the Board of Examiners at Faculty of Arts and Social Sciences, you will be employed by the most international university in the Netherlands, located in the beautiful city of Maastricht. In addition, we offer you:

• Good employment conditions. The position is graded in scale 9 according to UFO profile Secretary, with corresponding salary based on experience ranging from €3502,00 and €4812,00 gross per month (based on a full-time employment of 38 hours per week). In addition to the monthly salary, an 8.0% holiday allowance and an 8.3% year-end bonus apply.
• An employment contract for a period of 5 months with a scope of 0,7 FTE.
• At Maastricht University, the well-being of our employees is of utmost importance, we offer flexible working hours and the possibility to work partly from home if the nature of your position allows it. You will receive a monthly commuting and internet allowance for this. If you work full-time, you will be entitled to 29 vacation days and 4 additional public holidays per year, namely carnival Monday, carnival Tuesday, Good Friday, and Liberation Day. If you choose to accumulate compensation hours, an additional 12 days will be added. Furthermore, you can personalize your employment conditions through a collective labor agreement (CAO) choice model.
• As Maastricht University, we offer various other excellent secondary employment conditions. These include a good pension scheme with the ABP and the opportunity for UM employees to participate in company fitness and make use of the extensive sports facilities that we also offer to our students.
• Last but certainly not least, we provide the space and facilities for your personal and professional development. We facilitate this by offering a wide range of training programs and supporting various well-established initiatives such as 'acknowledge and appreciate'.

The terms of employment at Maastricht University are largely set out in the collective labor agreement of Dutch Universities. In addition, local provisions specific to UM apply. For more information, click here.

Maastricht University
Why work at Maastricht University?
At Maastricht University (UM), everything revolves around the future. The future of our students, as we work to equip them with a solid, broad-based foundation for the rest of their lives. And the future of society, as we seek solutions through our research to issues from all around the world. Our six faculties combined provide a comprehensive package of study programmes and research.

In our teaching, we use the Problem-Based Learning (PBL) method. Students work in small groups, looking for solutions to problems themselves. By discussing issues and working together to draw conclusions, formulate answers and present them to their peers, students develop essential skills for their future careers.

With over 22,300 students and more than 5,000 employees from all over the world, UM is home to a vibrant and inspiring international community.

Are you drawn to an international setting focused on education, science and scholarship? Are you keen to contribute however your skills and qualities allow? Our door is open to you! As a young European university, we value your talent and look forward to creating the future together.

Click here for more information about UM.

Faculty of Arts and Social Sciences
The Faculty of Arts and Social Sciences FASoS is a close-knit community of approximately 250 staff members and 2100 students. During breaks and before meetings, you can often find us at our favourite local coffee spot Bandito Espresso.

Communication lines within our faculty are short and colleagues are always ready to assist each other. FASoS consists of a highly international student population and a significant part of our staff comes from abroad. Our faculty offers four bachelor programs, eight masters programs and two research master programs that are all characterized by their interdisciplinary approach.

Our research institute studies societies and cultures as they have developed in the modern and contemporary periods. We adopt a radically interdisciplinary approach, analysing the interconnections between Europeanization, globalization, scientific and technological advancement, political change, and cultural innovation.

In addition to teaching and research, our colleagues enjoy expressing themselves creatively. They create podcasts, write poetry as well as fiction.

Working at FASoS means working in a challenging yet informal environment. We believe in crafting your own career path and are always ready to help you in making the most of your job. For more information about FASoS, you can visit our website FASoS

Curious?
Are you interested in this exciting position but still have questions? Feel free to contact Dr. Christine Arnold via c.arnold@maastrichtuniversity.nl for more information.

Applying?
Or are you already convinced and ready to become our interim Secretary? Apply now, no later than 21 August 2024 for this position.

Candidates are invited to submit their application. Applicants should send:

1. A cover letter.
2. A CV.
3. A copy of (results of) relevant (professional) training.
4. Contact information of two references (including e-mail, phone number, mailing address, and relationship to the applicant).

The interviews preferably take place late August / early September.
The vacancy is open for internal and external candidates. In case of equal qualifications, internal candidates will be prioritized.

Maastricht University is committed to promoting and nurturing a diverse and inclusive community. We believe that diversity in our staff and student population contributes to the quality of research and education at UM, and strive to enable this through inclusive policies and innovative projects led by teams of staff and students. We encourage you to apply for this position.