Are you an enthusiastic and proactive support staff member with an eye for detail? Do you enjoy working in an international environment that focuses on the major societal issues of our time? Then we are looking for you!

For the Legal Affairs & Liaison Office (LOLA) team of the Environmental Science Group (ESG), we are seeking a driven Secretary. In this versatile role, you will support our legal experts, contract managers, grant advisors, and the top sector secretary, ensuring that the process of internal coordination and administrative handling of contracts and offers runs smoothly. You will play a crucial role in processes surrounding offers, agreements, and grant applications and serve as the secretary to the head of LOLA. In short, you are an indispensable link within our team!

Your tasks
In this position, you will be the first point of contact for our team and responsible for:

• Managing the general legal mailbox for legal inquiries, including offers and contracts;
• Creating, assigning, and administratively processing legal files;
• Managing legal files;
• Further developing support for the Liaison Office;
• Providing secretarial support to the LOLA team, including orders and preparing and organizing meetings and team activities; and
• Providing secretarial support to the manager, including managing their calendar.

You will be part of a friendly team with a lot of room for personal initiative. The LOLA team currently consists of three legal experts, two contract managers, one top sector secretary, and three tender and grant advisors

• A completed education as a secretary, a general administrative qualification, or relevant work experience as an administrative supporter/secretary;
• The ability to work both independently and as part of a team;
• Excellent organizational skills, the ability to prioritize tasks, and a meticulous working style;
• The ability to meet deadlines and perform under pressure;
• A pragmatic attitude and a solution-oriented approach;
• A pleasant, clear, and service-oriented communication style;
• A good command of both Dutch and English, written and spoken;
• Extensive knowledge of the Office suite. Experience with SharePoint is a plus;
• An affinity for legal files is an advantage;
• The ability to navigate a large organization and manage relationships effectively;
• An openness to change and a willingness to contribute to team objectives;
• A critical approach to work methods and processes, taking the initiative for improvements where necessary.

* (NOT OPEN FOR NON-EU)
Please note: due to immigration restrictions it is not possible to obtain a working permit for this specific position if you are from outside of the European Union. If you are eligible for a search year or already are in possession of a work permit without sponsorship we welcome you to apply.

Wageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:

• working hours that can be discussed and arranged so that they allow for the best possible work-life balance;
• sabbatical leave, study leave, and partially paid parental leave;
• there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;
• a fixed December bonus of 8,3%;
• excellent pension scheme.

In addition to these first-rate employee benefits, you will of course receive a good salary. We offer, depending on your experience, a competitive gross salary of between € 2.496,- tot maximaal € 3.365,- for a full-time working week of 36 hours, in accordance with the CLA Wageningen Research (scale 6).
We offer you a temporary contract for the duration of one year. Of course, we are happy to have a conversation with you if you have any questions about this.

Wageningen University & Research encourages internal advancement opportunities and mobility with an internal recruitment policy. There are plenty of options for personal initiative in a learning environment, and we provide excellent training opportunities. We are offering a multi-faceted position in an international environment with a pleasant and open working atmosphere.

You are going to work at the greenest and most innovative campus in Holland and with your work you have a clear and positive impact on society. At WUR we work on the most pressing challenges of our time, like climate change and feeding the world in a sustainable way.

Wageningen University & Research

Wageningen University & Research
The mission of Wageningen University & Research is “To explore the potential of nature to improve the quality of life”. Under the banner Wageningen University & Research, Wageningen University and the specialised research institutes of the Wageningen Research Foundation have joined forces in contributing to finding solutions to important questions in the domain of healthy food and living environment. With its roughly 30 branches, 7,700 employees (7,000 fte), 2,500 PhD and EngD candidates, 13,100 students and over 150,000 participants to WUR’s Life Long Learning, Wageningen University & Research is one of the leading organisations in its domain. The unique Wageningen approach lies in its integrated approach to issues and the collaboration between different disciplines.

Read the 5 reasons why your future colleagues enjoy working at WUR.

We will recruit for the vacancy ourselves and do not appreciate unasked for services from recruitment agencies. However, sharing in your network is appreciated.

For more information about this position, you can contact Laura Schellingerhout, Manager LOLA, at phone number 06-51582301 or via email at laura.schellingerhout@wur.nl.

For more information about the procedure, you can contact Centa Grutters, HR Business Partner, at centa.grutters@wur.nl.

Want to apply?
You can apply directly by uploading your CV and cover letter via the application button for this vacancy on our website, so we can process your personal information with your consent.
This vacancy is open until October 21, 2024.

We will assess your application during this period and may schedule an initial meeting with you. The vacancy will close as soon as we have found a suitable candidate, so don’t wait to apply!

Welcome, safe, and valued
Wageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.